Executive Director Position Description
Theta Tau seeks a dynamic leader to guide the organization. The Executive Director works in partnership with the Fraternityís Board of Directors (the Executive Council), managing the Central Office (the fraternity headquarters) staff to provide leadership, vision and direction for Theta Tau. The candidate is expected to develop an organizational structure that reflects the strategic plan developed by the Executive Council, implement policies, manage the day-to-day operations and programs of the Fraternity, and represent Theta Tau in the engineering and professional fraternity communities, with institutions, alumni and student members.
From its start by four mining engineering students nearly 114 years ago, Theta Tau is the oldest and largest Fraternity for Engineers, with eighty chapters and ten colonies across the nation and members around the world. Theta Tauís mission is to develop ENGINEERING LEADERS for Service, Profession, and Brotherhood. The Fraternity is supported by an active board of professional engineers.
Position Responsibilities & Expectations
Specific areas of responsibility and expectations for the Executive Director include:
- Oversee the development, implementation, definition of success criteria and post-implementation evaluation of new programs and services that support the mission and strategic plan as approved by the Executive Council for Theta Tau.
- Regularly measure the performance of programs and services both qualitatively and quantitatively and make justifiable recommendations on future changes if necessary.
- Oversee the continued successful execution (with respect to both programming and logistics) of existing programs including but not limited to the biennial National Convention.
- Staff Management and Volunteer Support
- Recruit and train staff members and develop an efficient and effective staff structure and personnel policies that reflect the needs, requirements, goals and objectives of the Fraternity.
- Provide ongoing guidance for staff members to assume responsibility within the Central Office.
- Supervise the organization, maintenance, operation, and submission, of the membership records, accounting system and other records and reports of all chapters.
- Work with the Board to support volunteer recruitment, engagement and management.
- Manage all expansion opportunities, with responsibility for both the successful certification of colonies and the successful installation of interest groups.
- Implement policies, procedures, incentives and/or programs to ensure continued membership growth.
- Financial Management
- Develop a biennial budget with input from and approval by the Executive Council.
- Provide regular and timely financial statements to the Executive Council with benchmarking and comparisons to previous years.
- Conduct revenue/expense reconciliation, process accounts payable, collect accounts receivable, supervise payroll tax withholding and quarterly employment tax reporting, supervise annual federal and state tax returns as necessary, participate in audit preparation and conduct and/or supervise any other financial bookkeeping in a timely and accurate manner.
- Negotiate with vendors, develop and manage contracts and procure goods and services in support of Fraternity operations.
- Risk Management Education
- Ensure the Fraternity complies with all local, state and federal laws and regulations. Professionally interact with the Fraternityís insurance provider and legal representation as necessary.
- Participate in, as required under the Theta Tau Crisis Management Plan, any incident notification and develop recommendations for corrective actions to be decided upon by the Executive Council.
- Manage annual insurance renewal process and subsequent communication to Chapters, House Corporations and Alumni Groups on anticipated changes to program and/or rate structure.
- Strategy, Communication and Brand Management
- Work with the Executive Council to set the organizationís strategic plan and implement annual and long-term goals of the plan.
- Develop and provide ongoing reporting of metrics that measure progress toward accomplishing the mission and strategic plan, both short-term and long-term, as set by the Executive Council.
- Build positive relationships with all stakeholders in the Fraternity including student members, parents, alumni, campus professionals and volunteers at all levels of the Fraternity, to identify needs, requirements, or areas of improvement.
- Oversee all communications which do not specifically pertain to the duties of any national officer.
- Review and recommend policies and practices to the board.
- Represent the Fraternity in professional organizations like the Professional Fraternity Association (PFA), the Fraternity Executives Association, Fraternity Communications Association, and the Association of Fraternity/Sorority Advisors as necessary and as permitted.
- Oversee the publishing of the Gear of Theta Tau alumni magazine, and other official publications such as the Membership Manual.
- Administer the Fraternity website.
A candidate who is successful in the Executive Director position will have the following skills, competencies and qualifications:
- Excellent interpersonal, written, and verbal communication skills
- Excellent organizational skills, attention to detail, and ability to timely deliver on commitments
- Strong leadership skills and demonstrated experience working in a volunteer-based environment
- Strong knowledge of CRM databases or constituent management relationship software (Blackbaud, Salesforce, etc.)
- Knowledge and experience with QuickBooks financial management system
- Strong ability to balance long-range strategic planning and short-term positive progress
- Strong ability to adapt, immerse and quickly ramp up in unfamiliar areas
- Strong ability to manage multiple projects
- Strong ability to incorporate feedback for immediate improvement
- Strong ability to communicate and delegate priorities, goals and objectives to subordinates
- Proven experience managing and building a team of subordinates and volunteers of varied abilities and interests
- Proven experience in prioritization and overall resource management
- Proven experience in successfully managing to a given annual budget
- Proven project management skills implementing collaborative objectives
- Proven experience in identifying and implementing process improvements/needs
- Previous experience in a people management/development role with at least 3-5 employees and 20+ vital volunteers
- Some previous experience with vendor negotiation and procurement
- Ability to manage 25% travel
Bachelorís degree is required; masterís degree preferred. An understanding of non-profit management and board governance. A motivated self-starter who has the ability to work autonomously and involve a Board as appropriate. Some understanding of the field of engineering is preferred.
Minimum salary - $65,000 + benefits
Please send a letter of interest, resume or curriculum vitae (PDF format) to:
Leslie Wright, Consultant, Plaid
All applications for the position are confidential. If selected for an interview, applicants will be asked to provide three to five professional references and will undergo extensive personal and professional background screening.
The search is managed by Plaid (beingplaid.com). For more information about the search process or questions about the position, please contact Leslie Wright at Plaid at Leslie.Wright@beingplaid.com.